With roles and rights, you determine what your administrators are allowed to do and see within the online academy. For example, you may want to grant some administrators access only to create new learning activities, while others are only allowed to add new users. By assigning them specific roles and rights, they gain access to the appropriate features within your online academy.
How to create roles?
In the online academy, you can easily add various roles yourself, which you can then assign to your administrators. For each role, you can specify which rights are associated with it. Examples of rights include adding and removing users, creating content, and managing the settings of the online academy. Here, we will explain step by step how to create a new role.
Go to "Administrators" via the menu on the left.
Click the "Roles" tab.
Click the plus icon in the top right corner to create a new role.
Give the role a name.
Select the group to which you want to add the role (this is likely the name of your organisation).
On the right, specify which rights are assigned to this role. Read more about assigning rights below.
Click "Save changes".
You can now assign the created role when adding a new administrator.
Granting permissions
Below you'll find an overview of all rights that can be assigned to a role and what each specific right allows someone to do.
Users
View users: Can only view user details.
Manage users: Can create users (manually or in bulk) and edit user information.
Log in as user: Can log in as a user by clicking the key icon to the right of the user's name. Note! Any actions taken while logged in as the user will also apply to that user.
Manage enrollments: Can enroll users in activities and playlists.
Manage management rights: Can assign users as managers and manage these rights.
Courses
Manage all learning activities: Can manage all learning activities in "Content".
Create & edit new learning activities: Can create new learning activities and also edit them. The administrator also needs this right to gain edit access to specific other learning activities.
View learning activities: Can view all learning activities in "Content" but cannot edit them.
View participants: Can view the "Participants" tab for a learning activity.
Manage collections: can create collections and add learning activities to those collections.
Warehouse
Create & edit content: Can create and edit learning formats in the Warehouse.
View content: Can only view learning formats.
Delete content: Can delete learning formats.
Approval
Process requests: Can review all types of approvals.
Insights
Insight into progress of my team: Has access to the "Insights" overview, where the administrator can gain insight into the progress and development of their users.
Organization structure
Manage organization structure: Can create and manage the organisation structure.
Manage functions: Can add and manage functions.
Manage qualifications: Can create and manage qualifications.
Manage groups: Can create and manage groups.
Administrators
Manage administrators: Can create and manage administrators and assign roles
Manage roles and rights: Can modify roles and rights.
View clients: May share learning activities with other environments within the same client group.
Invoicing
Insight in invoicing: Can view invoices.
Create an administration export: Can export users and registrations for learning activities.
Settings
Manage basic settings: Can adjust basic settings such as the name of the environment and languages.
Manage design: Can customize the design of the environment to fit the look & feel of your organization.
Manage email settings: Can modify the default emails that users and administrators receive.
Manage conditions: Can modify the user terms and conditions.
Manage integrations: Can set up and modify integrations.