What is an administrator?
An administrator can, among other things, add and remove users, create learning activities, and manage the settings of the online academy. For each administrator, you can define their role and the associated rights.
You can add multiple administrators to your online academy.
How do you add an administrator?
Go to "Administrators" via the menu on the left side of the screen. Here you'll find an overview of all administrators within your online academy.
Click the plus icon in the top right corner to add an administrator.
Enter the administrator’s personal details on the left.
On the right, select your own group and grant the administrator access to one or more environments within this group.
Choose a role for the administrator.
Note! Make sure you set up the roles before adding administrators.If needed, adjust per environment which companies, departments and/or teams the administrator has access to.
By checking the box next to the name of the academy, the user gains access to all underlying companies, departments, and teams.
Clicking the triangle in front of the academy name reveals the underlying companies. Here, you can select which companies the administrator should have access to.
Clicking the triangle in front of a company name reveals its underlying departments. Here, you can select which departments the administrator should have access to.
At the bottom of the page, under ‘Teams’, you can add the specific teams the administrator should have access to.
Click "Save".
The administrator will now receive an email with an invitation and the option to create a password and log in.
Tip!
If an administrator forgets their password in your online academy, you can send them a new invitation on this page. Find the respective administrator, select the checkbox next to their name, and click the envelope icon in the upper right corner.
How do I grant an administrator access to only a specific team?
It is possible to grant an administrator access to a specific team only. This ensures that the administrator does not have access to the entire environment or an entire company. To set this up, follow these steps:
Go to the detail page of the administrator for whom you want to make this change.
Make sure the toggle for "Automatic access to all learning environments in the group" is switched off.
Ensure that the environments the administrator should not have access to are not selected.
Select the environment that contains the team the administrator should have access to.
Click the arrow next to this environment to display the underlying companies.
Deselect all companies (and their underlying departments).
Under "Teams", you can add the team(s) the administrator should have access to.
How do I grant an administrator access to a company and to a team that does not fall under that company?
It is possible to grant an administrator access to a company, and additionally to a team that does not fall under that company. To set this up, follow these steps:
Go to the detail page of the administrator for whom you want to make this change.
Make sure the toggle for "Automatic access to all learning environments in the group" is switched off.
Grant the administrator access to the correct environment, and ensure that the checkboxes for the other environments are unchecked.
Click the arrow next to the relevant environment to display the underlying companies.
Grant the administrator access to the correct company, and make sure the other companies are not selected.
Under "Teams", you can add the team(s) the administrator should have access to.