With a hand-in assignment, you ask your users to complete an assignment outside the online academy, such as in Word, and then upload it. You can optionally add templates to ensure that all assignments follow the same structure and format. The assessor of the assignment will be notified when the assignment is submitted.
How to add a hand-in assignment?
You can add a hand-in assignment as a learning activity or as a learning format within an e-learning or microlearning.
Hand-in assignment as a learning activity
Go to ‘Courses’ via the menu bar.
Click on ‘Add’.
Choose the learning activity ‘File assignment’.
Add the general information. Fill in the title, study time, theme(s), and optionally a description. Then, click on 'Create new learning activity’.
Title. Give the e-learning a title, so you can easily find it in the library.
Author.
Study time. Here, you can provide an indication of the study time.
Themes. Add at least one theme.
Description. Here, you can add additional information about the learning activity. For example, the main objective of it.
Skills. Add up to five skills here that you develop with this learning activity. This is optional.
Optionally add a template. Go to the ‘Hand-in Assignment' tab and drag the document to the field, or choose a file from your computer via 'Select a file’. You can, for example, add a scheme or step-by-step guide to provide users with a structure for completing the assignment.
Set the assessor. Go to the ‘Hand-in Assignment' tab and under the heading 'Assessor’, choose who will evaluate the submitted assignments: administrators, managers, or a specific assessor. Depending on your selection, submitted assignments will be offered for review under 'Approval' to either administrators or managers, or the specific assessor. Here, you can read how to further specify who will evaluate the Hand-in assignment.
Hand-in assignment as a learning format
Choose the learning format ‘Hand-in Assignment'.
Add a title and optionally a description. Based on the title, the hand-in assignment will be saved in the Warehouse. You can hide the title from users, by clicking on the eye icon next to the title.
Optionally add a template. Drag the document to the field, or choose a file from your computer via 'Select a file’. You can, for example, add a scheme or step-by-step guide to provide users with a structure for completing the assignment.
Set the assessor. Under the heading 'Assessor’, you can choose who will evaluate the submitted assignments: administrators or managers or a specific assessor. Depending on your selection, submitted assignments will be offered for review under 'Approval' to either administrators or managers, or the specific assessor. Here, you can read how to further specify who will evaluate the Hand-in assignment.
💡 Tip: Learning objectives and tags
You can add learning objectives and tags to learning formats. Learning objectives are useful, for example, to create exams based on learning objectives. Using tags helps you to easily find content in the Warehouse. As you start typing, suggestions will immediately appear for learning objectives and tags you have used before.
Which files can I upload?
Various file types are supported for uploading as templates or hand-in assignments. Below are the supported types:
Word documents
Excel documents
PowerPoint documents
PDF documents
Images
Video
.avi
.mov
.mp4
.mpeg
.mkv
If the user uploads a video file, they can also play the video from the academy after uploading.
The maximum file size for documents and images is 50 MB. The maximum file size for videos is 1 GB.
Who can evaluate the hand-in assignment?
Assessor
You can set who can evaluate the hand-in assignment: administrators or managers or a specific assessor.
If administrators are set as assessor, only administrators can view and evaluate the submitted assignments. Vice versa for managers: only managers can view and evaluate the submitted assignments when set as assessor.
If a specific assessor is assigned, only that assessor can assess the submitted assignment. Other managers or administrators will not have access to do so.
A specific assessor can be either a manager or an administrator. A maximum of 10 specific assessors can be assigned to a submission.
Rights
Only administrators or managers with the appropriate rights will receive submitted assignments for evaluation. This ensures that a submitted assignment reaches the right person. The way you assign rights differs for administrators and managers.
Administrators. You can assign administrators a certain role. Within a role, you can define the rights associated with that role. Administrators with a role that includes the 'Manage Approvals' right will receive hand-in assignments for evaluation via Approvals. Through the administrator account’s detail page, you can grant the administrator access to companies and/or teams. This access allows the administrator to view users within the assigned company or team and review their assignments.
Specific assessor. Managers or administrators assigned as specific assessors must have access to a user in order to assess that user's submitted assignment. For a manager, this access is configured via the 'Management Rights' tab. For an administrator, it is set through the administrator account’s detail page.
Evaluation
The administrators or managers, that you have set as assessors, will receive an automatic notification when an assignment is submitted. The assessor can approve or reject the hand-in assignment, after filling in the score in percentages. Optionally, feedback can be provided to support the evaluation. A file containing the feedback can be uploaded using the upload option at the bottom of the page. If the assessor rejects the assignment, they can choose to allow the user a resit, by enabling the 'Submit assignment again' option.
If the user has uploaded a video, the assessor can play it directly from the academy.
