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Qualification inventory
Qualification inventory

What is it, how do I create one, and how do I use it?

Floor Takman avatar
Written by Floor Takman
Updated over a week ago

As a manager, it is often crucial to keep track of who possesses which diplomas and qualifications, and who doesn’t yet. The qualification inventory helps you with that.

Don't forget to add qualifications to your environment before getting started. You can refer to this article on qualifications, to read how to do this.

The qualification inventory

This learning activity helps to map the gap between users' current knowledge and the required knowledge. The result is a qualification profile that the linked manager or administrator can view. Once approved, the qualifications become visible in the user profile, and the user can proceed to complete the learning activities within the qualifications.

How do I create a qualification inventory?

  • Go to ‘Courses’ via the menu bar.

  • Click on ‘Add’.

  • Choose the learning activity ‘Inventorize module’ and click on ‘Qualification inventory’.

  • Add the general information. Fill in the title, study time, theme(s), and optionally a description. Then, click on 'Create new learning activity’.

    • Title. Give the qualification inventory a title, so you can easily find it in the library.

    • Author.

    • Study time. Here, you can provide an indication of the study time.

    • Themes. Add at least one theme.

    • Description. Here, you can add additional information about the learning activity. For example, the main objective of it.

    • Skills. Add up to five skills here that you develop with this learning activity. This is optional.

Setting up a qualification inventory

Once you have created the learning activity, you can start building the qualification inventory. When you start a new qualification inventory, you will see a few things:

  • Welcome and closing block: These are the very first and last pages of this qualification inventory. Here, you can, for example, explain what the user can expect and thank them for participating.

  • Paths: Using paths, you can divide different themes of your qualification inventory. In each path you cover a specific theme. By giving each path its own title, the user can also see which path (theme) they are working on.

Adding content and logical decisions

In the edit mode, you add the content and logical decisions to your qualification inventory. As you edit the learning activity on the left side of the screen, you can see how the user will experience it on the right side of the screen.

Adding components to paths

You can add various components to each path. A component can be a question, text, or video, for example. Some components purely aim to provide information or knowledge, such as text and video. Other components can affect the progression of the qualification inventory or its outcome. These are logical decisions.

Logical decisions

There are two types of logical decisions within a qualification inventory. You can add them to a Question or Question with video:

  • Skipping components

    Based on a given answer, you can direct users to a specific component of the qualification inventory. This is useful when, for example, a set of questions is not applicable to all users.

  • Mapping answers to qualifications

    Depending on the answer choice, the user is assigned a qualification (in the background). For example, you can set it up so that answer X results in qualification Y.

Settings within the qualification inventory

On the Settings page, you can configure two things:

  • Themes

    You can choose from four themes to give the qualification inventory an appropriate look & feel.

  • Help page

    You can optionally set up a help page, where you can create frequently asked questions for your own users.

How do I enroll my users in a qualification inventory?

  • Publishing

    When your qualification inventory is ready, you can publish it. You can do this in the top right corner of your screen.

    Changes that were made to the qualification inventory afterwards, will not be automatically applied; this only happens when you click on 'Publish Changes'. This allows you to publish adjustments only when you are ready, and allows users to work on the qualification inventory undisturbed.

  • Activating

    On the overview page, under the 'Settings' tab, you can activate the qualification inventory. You can also change the status here to 'Published'. From now on, you can enroll users.

  • Enrolling

    For how to enroll users, please refer to this article.

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