All learning formats you create within your online academy are automatically available in the Warehouse – the Content Management System within your online academy. In the Warehouse, you can view and edit all your learning formats. The Warehouse also allows you to easily reuse your learning formats.
How does the Warehouse work?
When you create a learning format in, for example, an e-learning or microlearning, it is automatically saved in the Warehouse. The learning format is stored based on the title you assign to it. Therefore, when creating the title, try to ensure that it is a “logical” one. This will make it easier to find the learning format later in the Warehouse.
You can find the Warehouse by navigating to "Content" via the menu on the left. On this page, you can access the Warehouse at the top.
You can use the Warehouse for various purposes.
Use the Warehouse to edit existing learning formats
You can search and filter for existing learning formats in the Warehouse. For example, you can search for a title using the search bar in the top right corner or filter by “learning objectives” or “tags” in the columns. When creating a learning format, it's therefore advisable to assign clear learning objectives and tags to it, so you can use these for searching and filtering in your Warehouse.
Once you have found the learning format you want to edit, you can click on it to view its content.
A new screen will appear. Here, you can do several things:
Statistics: Here, you can see when the learning format was last modified and by whom. You can also see in which learning activities this learning format is used. For example, in one e-learning and one microlearning. Clicking on "Further information" will show you all the learning activities in which this learning format is used. From there, you can also navigate to the specific learning activity in which the learning format is used.
Settings: Here, you can view and optionally modify the learning objectives and tags associated with the learning format.
Content: Here, you can change the title and content of the learning format. You can also choose to make the title "invisible". You can do this by clicking on the eye icon next to the title. The title will then be hidden from the user. Under "Description", you can view and edit the content of the learning format. If you have made changes to the content, click "Save changes".
Delete or duplicate: You can delete the learning format by clicking on the trash bin icon. Note: This is an irreversible action; the learning format will also be deleted from all learning activities in which it was included. You can use the duplicate icon to duplicate the learning format. The title of the duplicated learning format will automatically include “(copy)”. You can still adjust this yourself; it's advisable to choose a different title than the original learning format.
Note!
When you make changes to a learning format via the Warehouse, those changes will be implemented to all learning activities in which the learning format is used. If you want to modify a learning format in, for example, one specific microlearning, you will need to modify it within that specific microlearning itself. Here, click on the ‘Pen’ icon to edit the learning format and then ‘Duplicate’. A copy of the learning format will then be made. This copy will be saved as a new learning format in the Warehouse. It is advisable to give this copied learning format a different title.
Use the Warehouse to create new learning formats
In addition to creating learning formats within a learning activity, you can also do this directly in the Warehouse. To add a learning format from the Warehouse, follow these steps:
Go to “Content” via the menu on the left.
Click on “Warehouse”.
Click the plus icon in the top right corner.
Choose the learning format you want to add and fill in the requested information.
Read this article to learn more about the different learning formats.
Use the Warehouse to reuse learning formats
The Warehouse is a great tool for reusing existing learning formats. For example, consider a topic that appears in both an e-learning and a microlearning. The section you originally wrote for the e-learning can easily be copied to another learning activity.
To do this, scroll all the way to the bottom of the page. Here, you'll see the bar with available learning formats. Below this bar, you’ll find a search bar. Use it to search for the title of the learning format you want to reuse, or search for a word that appears in the description of the learning format you want to add. As soon as you click on it, the learning format will automatically be added to your current learning activity.
