Read more here about what Meet-ups are and what you can do with them.
How do Meet-ups work for users and what can they expect?
Users can access Meet-ups from their Dashboard if they are registered for them. If they are able to choose which Meet-up they want to participate in, they can find them in the Library.
What can users do at a Meet-up?
They can register for a single session (note that a session can contain multiple dates), which they can do via a list view or calendar view. If a user has already been registered by an administrator, they can no longer make their own choice.
If no spots are available in the scheduled sessions, the user can place themselves on the waitlist for one session. They will automatically be registered for the session if a spot becomes available. The user will also receive an email and notification about this.
They can also find more information about the relevant Meet-up session, such as who the trainer is, the location, and whether any preparation is required.
Finally, users can add the Meet-up to their personal calendar (iCal).
Notifications for Meet-ups
When a user is registered for a Meet-up, they will receive email notifications in the following situations:
When the user is registered for the Meet-up by an administrator (with or without assignment to a session).
When a user has placed themselves on the waitlist for a session and is then automatically registered for the session once a spot becomes available. This is also implemented in the user's calendar.
When the user is added to a session by an administrator, removed from a session, or moved from session A to session B. This is also implemented in the user's calendar.
When there are changes in the session times/dates for which the user is registered. If the Meet-up was automatically added to the user's calendar upon session registration, this change will also be reflected in the user's calendar.
When a session is canceled by the system (e.g. due to insufficient registrations). This also removes the Meet-up from the user's calendar.
When a session is canceled by an administrator. The administrator can provide a reason for the cancellation, which will be communicated to the user via email. This also removes the Meet-up from the user's calendar.
