Meetup

This is how you schedule physical and digital moments of contact via your online academy

Floor Takman avatar
Written by Floor Takman
Updated over a week ago

A Meet-up is an online or offline moment of contact. You can schedule this moment via the online academy. Users can then be signed up for a Meet-up, and Meet-ups can also be placed in a Learning Playlist.

Read how Meet-ups work for users, here.

How do I create a Meet-up?

  • Go to ‘Courses’ via the menu bar.

  • Click on ‘Add’.

  • Choose the learning activity ‘Meet-up’ and click on ‘Physical Meet-up’ or ‘Digital Meet-up’.

  • Add the general information. Fill in the title, study time, theme(s), and optionally a description. Then, click on 'Create new learning activity’.

    • Title. Give the Meet-up a title, so you can easily find it in the library.

    • Author.

    • Study time. Here, you can provide an indication of the study time.

    • Themes. Add at least one theme.

    • Description. Here, you can add additional information about the learning activity. For example, the main objective of it.

    • Skills. Here, add at least one skill and a maximum of five skills.

Setting up a Meet-up

Once the learning activity is saved, various tabs will appear. Read what you can do with these tabs below:

  • Sessions: Here, you create the sessions that belong to the Meet-up:

    • Create new sessions.

    • Modify current sessions.

    • Cancel sessions; you can provide a reason for cancellation. Users will receive a notification of this via email.

  • Participants: Here, you can view the list of all participants for this Meet-up per session. You can also:

    • Directly enroll users in sessions.

    • Export a list of users for this Meet-up, with all sessions.

    • Register users' attendance. You can indicate in the ‘Attendance’ column, whether someone was present or not during the session.

  • Settings: Here, configure the remaining settings for the Meet-up. The additional options here include:

    • Settings: fill in the general settings of this learning activity.

    • Notifications: Enter email addresses that need to receive notifications about this Meet-up. They will receive notifications about new session registrations and canceled sessions.

  • Analytics: Here, you find data on the usage of this learning activity. You can refer to this article, to read more about the analytics.

How does the physical Meet-up work?

To add data to the physical Meet-up, go to the 'Sessions' tab. Here, you create a session. For each session, you can add the following details:

  • Places

    Here, indicate the number of available spots, and the minimum number of registrations required for the session to proceed. The registration deadline is related to the session date; registrations can be made until x time before that date.

  • Dates

    Provide one or more days with corresponding times. This allows you to create a Meet-up where users need to be present at multiple moments/days.

  • Additional information

    Optionally, include further context and/or remarks for users.

  • Trainer

    Here, select the trainer for this session. This has to be an existing administrator in your online academy.

  • Location

    Here, fill in the training location. At the ‘Location’ field, Google will provide suggestions; the address will then be automatically completed.

How does the digital Meet-up work?

To add data to a digital Meet-up, go to the 'Sessions' tab. Here, you create a session. For each session, you can add the following details:

  • Places

    Here, indicate the number of available spots, and the minimum number of registrations required for the session to proceed. The registration deadline is related to the session date; registrations can be made until x time before that date.

  • Dates

    Provide one or more days with corresponding times. This allows you to create a Meet-up where users need to be present at multiple moments/days.

  • Additional information

    Optionally, include further context and/or remarks for users.

  • Trainer

    Here, select the trainer for this session. This has to be an existing administrator in your online academy.

  • URL

    Here, enter the videoconferencing-tool's URL.

How can I use Meet-ups in my online academy?

With physical Meet-ups, you can schedule workshops, sessions, or one-on-one conversations. With digital Meet-ups, you can schedule virtual classrooms, webinars, or online coaching sessions. By bundling Meet-ups with other learning activities in a Learning Playlist, you can easily create a diverse learning path.

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