What is an administrator?
You can add multiple administrators to your online academy. An administrator has various privileges, including the ability to add and remove users, create learning activities, and manage the settings of the online academy. You can determine the role and associated rights for each administrator.
How do you add an administrator?
Go to 'Administrators' in the menu.
Here you will find an overview of all administrators in your online academy.
Click on the plus icon in the upper right corner to add an administrator.
Fill in the personal information of the administrator.
On the right, choose your own group and grant the administrator access to one or more environments within the group.
Select a role for the administrator. Note: make sure to set up the roles before adding administrators.
Adjust as needed to specify which companies the administrator has access to.
Optionally, select the teams to which this administrator will have access.
Click 'Save'.
The administrator will receive an email with an invitation and the opportunity to create a password and log in.
Tip!
If an administrator forgets their password in your online academy, you can send them a new invitation on this page. Find the respective administrator, select the checkbox next to their name, and click the envelope icon in the upper right corner.
How do I grant an administrator access to only a specific team?
It is possible to grant an administrator access only to a particular team, ensuring that they do not have access to the entire environment or an entire company. To set this up, follow these steps:
Make sure the toggle for 'Automatic access to all academies in this group' is turned off.
Ensure that the environments to which the administrator should not have access are not checked.
Check the environment containing the team to which the administrator should have access.
Click the arrow next to that environment to see the underlying companies.
Uncheck all the companies.
Under 'Teams', you can add the team (or teams) to which the administrator should have access.
How do I grant an administrator access to a company and also to a team that is not part of that company?
It is possible to grant an administrator access to a company and, additionally, to a team that is not within that company. To configure this, follow these steps:
Make sure the toggle for 'Automatic access to all academies in this group' is turned off.
Grant the administrator access to the relevant environment and ensure that checkboxes are unchecked for other environments.
Click the arrow next to the relevant environment to see the underlying companies.
Grant the administrator access to the appropriate company, making sure other companies are not checked.
Under 'Teams', you can add the team (or teams) to which the administrator should have access.